If you have any questions about these volunteer positions, or would like to volunteer to coordinate an activity or event, please contact Heather and Dawn, Band VPs at chsbandroyalty@gmail.com or chantillymusicboosters@gmail.com
24-25 Band Volunteer Job Descriptions
The Band Program is dependent on volunteer support. There are plenty of sign-up slots over the season and there are many coordinator jobs that we need filled below. Please look over the jobs and let us know where you can help!
Music Boosters Boosters that support Band, Orchestra, and Chorus Oversees major fundraising efforts for all organizations including Tag Day, Dining 4 Dollars, Football Concessions, Fruit Sales, White House Ornament Sales, Tiny TotsRequires volunteers for fundraising eventsCoordinates communications between groups and patronsIncludes: President, Treasurer, Secretary, Band VP, Orchestra VP, Chorus VP, Directors for each group
Band Includes stage bands, MMC Marching Band and Guard, Indoor Drumline, Winter Guard. Requires leads for events and volunteers for events. All need support for: Uniforms, Chaperones, Concerts/Performances, Events
Music Boosters Roles
| Position | Description | Coordinator(s) |
| Music Boosters VP | Oversee band division of Music Boosters | Heather Ellison and Dawn Martenz |
| Secretary | Communications and minutes for Music Boosters | Pontea Amiri Namvar |
| President | Oversees activities of Music Boosters Organization | Julie Chang |
| Treasurer | Oversees financials of Music Boosters Organization | Jedidiah Smith |
| Fundraiser Leads | Description | Coordinator(s) |
| Football Concessions Lead | Oversees concession operation including preparation for game night, game night, and clean up. | Sekar Chid |
| Tag Day Coordinator | Lead and coordinate Tag Day activities including packets, volunteers, food, schedule, etc. | |
| Tiny Tots | Coordinates the daytime shows and parking for Tiny Tots | |
| Jazz Festival | Coordinates volunteers, hospitality for judges, banquet, and trophies for festival in May. | Pontea Amiri |
| Fruit Sales Coordinator | Order and distribute fruits – coordinate with VA Diner Sale | Marta Galysh |
| Dining 4 Dollars Coordinator | Coordinate dates/places with directors. Contact restaurants, schedule, publicize events ideally 1/month | Sherry Olson |
| White House Ornament Sale | Coordinate White House ornament sales (runs Sept-Dec) | Julie Matyas |
Band Support Roles
| Position | Description | Coordinator(s) |
| Photography/ Videography | Coordinate still and moving photography for Marching and Stage Band activities | Chris Simi |
| Website | Maintains www.chantillyband.org website | Julie Chang |
| Social Media Coordinator | Manages publicity of band activities with local media, PTA newsletters | Dawn Martenz |
| Grillmaster | Lead the set-up and put away of the grill and grill volunteers. Take propane tanks for refill as needed. | Rob Shear |
| Popcorn | Lead popcorn production. Put away equipment during 4th quarter of the game. | Mildred John |
| Back Gate | Allow entry at back gate for those working concessions. Analyze volunteer participation data at the end of the season to allocate the concessions profits to band, orchestra and choir. | Marta Galysh & Beth Earle |
| Game Night Operations | Manage the concessions stand, estimate and order pizza/ChikFilA for maximum profit. Make decisions about how much to cook and when to refill nachos, sodas, burgers, hotdogs, etc. | Sekar Chid |
| Set-up and Takedown | On game nights: set-up, take down, and inventory at the end of each game | |
| Purchasing & Inventory | Job 1: Estimate needed inventory, place order w/Sam’s Job 2: pick up, deliver/stock the stand | Shaili Dave |
| Clean Up | Oversee and coordinate Concessions Clean Up | |
| Spirit Wear Coordinator | Runs sales of band (color guard, marching band, band) logo clothing for fall and spring. Sell extras at events. | Lauren Meurlin |
Marching Band Leads & Coordinators (updates for 24-25 coming soon)
| MMC Coordinator | Oversee all MMC related operations, from the start of camp through last performance and banquet | Emily Zarybnisky |
| MMC Forms Management & Med Bags | Collects and organizes all MMC forms (registration, emergency, field trip). Copies for 4 emergency books. Confirms phone numbers and emails updates in Charms | Jen Wagner & Kathy Hunt |
| MMC Uniforms | Manage distribution and maintenance of all Marching Band uniforms | Karen Dunham |
| MMC New Marchers Picnic | Coordinate and plan Band Camp Event for new marchers and families | Drum Majors parents |
| MMC Band Camp Party | Coordinate and plan social activity including barbeque for band members – usu. second Friday of camp. Needs volunteers, food, activities, etc. | Stephanie Lampron |
| MMC Props and Construction | Varies each season, always includes “flats” | Byron Snow |
| MMC Pit Crew Lead | Organize volunteers to assist with placing pit equipment on field for performances | Byron Snow |
| MMC Competition Trips | Coordinate out of town competition trips includes hotel accommodations and lunch ordering | Mari Thomason |
| MMC Equipment Trucks | Coordinate drivers for equipment trucks for out-of-town competition trips | Byron Snow |
| MMC Bleachers (Home Games) | Bleacher clean-up for band, reserve band space with ropes | Holly Pichtel |
| MMC Water (Home Games) | Water bottles on ice loaded into the stadium for marchers during home games | Adrienne Nicholson |
| MMC Middle School Night | Coordinate with middle school band directors to participate at one home game (check in students, check out students) | Balaji Viswanathan |
| MMC Homecoming | Organize band for homecoming parade, provide/organize food between parade and game | Anita Stoll |
| MMC Senior Night | Provide reception with photos for Senior band members and parents | Michelle Breslin |
| MMC Banquet | Arrange with culinary arts at Chantilly for end of season banquet and decorate | Pontea Amiri Namvar |
Stage Bands Leads & Coordinators (updates for 24-25 coming soon)
| Position | Description | Lead |
| SB Concert wear | Manage distribution and maintenance of concert uniforms and accessories | Michelle Cha, Dawn Speed, Seema Yadav |
| Concert Support | Provide assistance (program booklet as needed, backstage support) for concerts (SB Fall Concert (Nov), Band Pyramid Concerts (Jan/Feb), Awards Concerts (May) | Huey Huey Lee & Elaine Lee |
| Assessment Support | Support directors and volunteers as Assessments for Stage Bands | |
| Graduation (June) | Prep for graduation: water, cookies, plates, napkins, ready to ship to graduation venue; collect uniforms upon return |
Indoor Drumline and Winter Guard (updates for 24-25 coming soon)
| Position | Description | Lead |
| Indoor Drumline Coordinator | Assist Indoor Drumline instructors with operations | Stephanie Lampron and Byron Snow |
| Winter Guard Coordinator | Oversees color guard activities | |
| Guard Costumes and Equipment | Manage and maintenance of all uniforms and equipment | |
| Bundt Cake Fundraiser | Coordinate Bundt Cake Sales for Drumline and Winter Guard | Marta Galysh |
